RFM monitors the post-award processes and provides financial services to researchers.
8) RFM reviews grant package, enters financial information into FAST then emails notice to PI
RFM completes chartfields, cost share and F&A setup
Email notification to PI includes:
• Chartfield strings for project
• FAST Workflow Request form to establish project workflow
• Financial Transaction Authorization form for signature authorization
• Payroll receives notification from RFM and assigns a new GEMS account code for salary.
9) PI completes FAST Workflow Request form and Financial Transaction Authorization Form
• Workflow request form goes to:
fastsecurity@admin.usf.edu
• Financial Transaction Authorization goes to:
jwhiteh@admin.usf.edu
10) PI conducts research in accordance with sponsor terms and conditions and institutional policy
11) How to spend grant funds
• Verify approved budget by navigating in FAST to:
Commitment Control > Review Budget Activity > Budget Inquiry > Budget Detail
Business Unit = USF01
Ledger Group = CC_GM_CHD
Project: = (type applicable project number)
Click Search
Click on HYPERLINKS to view budget detail.
• Help? Contact your RFM Sr. Grant Specialist
12) Financial and Billing Reporting
• ALL financial reporting and billing is prepared and submitted by RFM in conjunction with PI and department staff.
• PI prepares and submits technical reports required by sponsor to RFM. NIH progress reports should go to RPS.
13) Grant Close Out
• PI should review and sign-off on the final status reports submitted to sponsors: financial, progress and invention.
• RFM will remind PI and department staff of any outstanding encumbrances
• Overspending will be transferred to a non-restricted account