6. Award Setup
Process
- Sponsored Research receives notification of award or executed agreement and notifies PI/DRA via email. (sample email)
- PI/DRA submits Grant Budget Release (GBR), used to establish project budgets, and if not previously submitted the Internal Form, used for official approval to seek funding, and compliance approvals to Sponsored Research.
- PI/DRA provides subaccount details and documents to Sponsored Research, if applicable.
- Sponsored Research assigns Project ID and distributes Research Award Notice (RAN) and related documents to PI/DRA/RFM via email. (sample RAN)
- RFM completes the project setup in FAST and notifies PI/DRA/Payroll via email.
(sample email) - Payroll issues GEMS Combo codes for project salary distributions via reply email to PI/DRA/RFM. (sample email)
- PI/DRA submits FAST Workflow Request Form, used to set up purchasing process approvals, via email to Controller's Office.
- PI/DRA submits Section E, of the FAST Access Request Form, used to set up Travel workflow process approvals.
- Sponsored Research drafts subcontract and routes for approvals.
Forms
- Internal Form
- Grant Budget Release
- FAST Workflow Request Form
- Subaccount Establishment/Project Transfer Form
- Subcontract Data Form (issued by Sponsored Research)
- FAST Access Request Form
Tools & Training
TRAIN® Express Checklist- TRAIN® Reports & Queries
- Sponsored Research Website References
- Preparing Proposals and Negotiating Awards
- Managing Awards
- RFM Website References
- Understanding FAST Chartfields
- The Rosetta Stone
- Step by Step Internal Form Instructions
- Pay Distribution for Research Administration
- Responsible Conduct of Research (RCR)