For expiring awards, PI/DRA will finalize and discontinue all expenditures (payroll, P-Card, travel, encumbrances, subcontracts and subawards) and all recurring charges (IT, cell, etc).
PI/DRA prepares any accrued annual/sick leave payout for employees terminated prior to end date of the project.
PI/DRA approves final invoice and/or financial report for submission to sponsor. RFM submits to sponsor.
PI works with Sponsored Research to ensure that all deliverables have been met and non-financial (technical, property and Intellectual Property) reports have been completed according to sponsor and university guidelines.
RFM prepares final releases, if applicable and submits to Sponsored Research for signature and submission to sponsor.
PI/DRA works with RFM to resolve over-expenditures, if needed.
RFM provides roll-over analysis reports to PI/DRA for fixed price projects.
After all expenses are accounted for and payments received, RFM inactivates chartfield and enters retention milestone.
PI/DRA maintains records until receipt of notification from RFM to purge.